Set your own compliance rules
Decide what every rank, vessel and flag must hold — certificates, medicals, endorsements, the right Seaman's Book. eSea checks each seafarer against your rules and flags anyone short before they join.
Keep your whole crew inspection-ready.
One live dashboard for every seafarer's certificates, expiry dates and Seaman's Books across your fleet. Your crew keep the vault they already use — you get the oversight that keeps every ship compliant.
- 100%
- of your crew's documents, in one live dashboard
- 90 days
- of early warning before any certificate expires
- 0
- crew join a vessel with an expired certificate
Built for the crewing desk
Set the standard once. Hold every seafarer to it.
Define what 'compliant' means for your fleet, and eSea enforces it on every crew member — so ships clear inspections, crew join on time, and nothing slips through.
Fleet compliance dashboard
Every seafarer's status — valid, expiring, expired — across all vessels and flags, in one colour-coded view.
Expiry alerts across the fleet
Know the moment any certificate hits its 90, 60 or 45-day window — long before a join date, not after a detention.
Request a document in one tap
Ask a seafarer for a missing certificate; they upload it from their phone. No email chasing, no attachments lost in inboxes.
PSC-ready in seconds
Pull an inspection-ready document pack for any crew member or vessel before the officer reaches the gangway.
Access by role, logged by name
Give crewing officers, DPAs and managers the right access. Every view and download is recorded.
How it works
Onboard your crew in an afternoon.
- 1
Bulk-add your crew
Upload your whole crew list from a CSV, or create seafarers one by one. Your fleet is in the system in minutes, not weeks.
- 2
Collect their documents
Send one request and seafarers upload their certificates from their phone. No email chasing, nothing missing.
- 3
See your whole fleet
Every seafarer in one list with their documents — and exactly what's valid, expiring or missing, at a glance.
Who it's for
For the people who answer for every crew change.
Crewing & manning agencies
Place compliant seafarers faster, and prove every candidate is inspection-ready before they reach the gangway.
Ship managers & owners
Keep every vessel's crew compliant across the fleet, with one view of certificates, medicals and endorsements.
Fleet & HR operations
Retire the spreadsheet. Automate expiry tracking and document collection for merchant, offshore and cruise crews.
Questions from the crewing desk
Answers before you book a demo.
Do our seafarers need to create new accounts?
No. Your crew keep the eSea vault they already use on their own phones — you simply get oversight of the documents they share with your organisation.
How do documents get into the system — do we upload them?
Seafarers upload their own certificates from their phones in response to a single request. You never key in data or chase attachments by email.
Is our fleet's data secure, and who can see what?
Every document is encrypted, and access is granted by role — crewing officers, DPAs and managers see only what they should. Every view and download is logged by name.
Does eSea replace our existing crewing or HR system?
No — it works alongside it. eSea handles certificate compliance and expiry tracking; you keep your crewing system for planning and payroll.
How long does it take to onboard our fleet?
Most organisations are live in an afternoon: bulk-add your crew from a CSV, send one document request, and see your whole fleet's status the same day.
What does eSea cost for organisations?
There's no setup fee. Pricing scales with the number of seafarers you manage — book a demo and we'll map a plan to your fleet size and flags.
Ready when you are
See your fleet's compliance in 20 minutes.
Book a demo and we'll map eSea to your own ranks, vessels and flags — then show you exactly where your crew stands today.
No setup fee · Works alongside your crew system · GDPR-ready